1. WHAT THIS POLICY COVERS

This Policy applies to all personal data about past, present and prospective employees, including candidates applying for a role, temporary and permanent employees, contractors, consultants and trainees (“you”) that is collected, maintained or used by directors, officers, managers and employees of Artin Crown Company (“we/us”) as part of an actual or prospective employment relationship. Personal data collected, maintained or used outside of the employment relationship, such as personal data arising from your use of our consumer products or commercial offerings, is not covered by this Policy. Nothing in this Policy is intended to form a contract of employment or otherwise. At our discretion and as necessary, we may amend this Policy from time to time and upload it onto our website.

2. OUR APPROACH

We value our employees and appreciate the importance of treating personal data as confidential. In this Policy we outline our standards for Human Resources personal data privacy practices so that you have an opportunity to understand our approach. We require any managers and employees entrusted with your personal data as part of their job responsibility to treat it as confidential and in conformity with this Policy.

3. PERSONAL DATA CATEGORIES

Generally process the following personal data about you over the course of recruitment or employment:

• Your biographical information, including your name, gender, date of birth, details of family members, previous job history, education details, nationality;
• Your contact information, including your home and postal address, telephone number, email address, country of residence;
• Your identification numbers, including government-issued identification number or passport information;
• Your performance information, including management metrics, appraisals, feedback;
• Communications and internet information like your correspondence and details of internet use held on or made through the Company’s website.

5. HOW WE USE THIS DATA

Your personal data may be used for the following employment-related purposes:

• • To contact you and manage our relationship with you;
• • To store documents generated by you for employment-related purposes, which may contain personal data;
• • To manage the recruitment of employees, including legal eligibility for work, vetting, hires, promotion and succession planning;
• • For security purposes, for providing IT support and for employee authentication;
• • For statistical analysis and research purposes in the context of employment, including predictive modelling and people planning.

6. INFORMATION SHARING & TRANSFER

Your personal data will be shared for the purposes described in Section 5 above to the extent necessary to carry out these purposes, and as permitted by law.
Your personal data will only be shared outside our Company with third parties under the following circumstances:
• with government authorities only when we have determined that we are required to do so under applicable laws;
• to investigate suspected fraud or illegality, to anticipate or defend legal claims; or to conclude a change of control of your company, business or division; or
• where you have given us your prior permission to do so.

We keep records of your personal data no longer than necessary for the purpose for which we obtained them and for any other permitted compatible purposes, including compliance with legal obligations in the field of employment law. Company records management schedules document the applicable minimum retention periods required by local laws. We use these schedules to establish the retention time periods for various categories of records that contain your personal data. Relevant employment contract retention periods in our Comapny is up to 5 years from the date the employment contract ceases. If you complete the recruitment process without receiving or accepting an offer of employment, CVs are held for a minimum of 4 weeks thereafter and up to 1 year thereafter for future consideration.

8. CONTACTS

To exercise your data subject rights, or if you have questions about this Policy, please send an email to our Data Protection Office at: legal@artincrown.com. If there are any updates or changes in your personal data please notify us by contacting your Human Resources representative so that we can maintain its accuracy. The company that acts as your employer is also considered a data controller and shall provide appropriate notice and contact information directly to you should you wish to contact them or to contact your local data protection authority.